As we navigate 2023, productivity has taken on new definitions, tools, and trends.
In the midst of this whirlwind, it’s entirely possible to find your footing and master productivity like a pro. From unraveling the mysteries of productivity in the digital age to embracing the transformation brought about by AI, we’ll explore it all.
Unpacking Productivity in 2023
Remember when productivity was all about how many hours you logged at your desk or how quickly you could complete a task? Those days are like yesterday’s coffee – stale and outdated.
It’s not just about doing more, it’s about doing what matters. Prioritization and effective use of time are now vital elements in the productivity equation. It’s about rethinking your productivity.
In 2023, productivity has evolved. It’s now about delivering results and creating value, not just for the business, but for you, the individual.
Think about it. A decade ago, our work relied heavily on physical resources and face-to-face meetings. But now, in 2023, digital tools have become our virtual assistants, guiding us through our workday, making things easier and faster.
I’m sure you’ve heard about these incredible digital tools that are revolutionizing productivity:
- Trello: This project management app is your ultimate guide to staying organized. Assign tasks, set deadlines, and monitor progress with ease.
- FigJam: A digital whiteboard tool that can be used for brainstorming, planning, and collaboration
- Freedom: Need a distraction-free work environment? Freedom’s got you and your teams covered. Block out distracting websites and apps, and stay focused.
- Zoom: Remote meetings have never been easier. Connect with your team face-to-face, no matter where you are.
- Heyday: A browser extension that can be used for saving web pages and curating content into a knowledge base
- ClickUp: A powerful project management tool that can be used for task tracking, team collaboration, and more
- Notion: This note-taking and collaboration app can be used for project management, task tracking, and more
And there are plenty more tools listed here and with AI the list keeps growing..
AI: The Game Changer in 2023’s Productivity Landscape
Let’s talk about AI and productivity – a match made in tech heaven. If you’re not using AI for productivity, you’re missing out, big time.
According to a recent Forbes survey, 64% of businesses forecasted AI as a key driver of productivity. Larry Fink, CEO of $100 billion investment fund BlackRock, predicted at a company’s investor day that AI could solve the current productivity crisis, and bring inflation down.
|“The collapse of productivity has been a central issue in the global economy. AI has the huge potential to increase productivity, and transform margins across sectors. It may be the technology that can bring down the inflation.“ – Larry Fink|
Let’s take customer service as an example. Remember the last time you chatted with a customer service rep? Odds are, it was an AI bot. AI has made it possible to offer 24/7 customer service, freeing up time for humans to focus on more complex tasks.
AI is not just for big businesses. Even small businesses and individuals can use AI tools to automate repetitive tasks, improve efficiency, and boost productivity. It has been transformative in areas like automation, forecasting, content creation, data analysis, customer service, and IT operations.
The Role of Remote Work in Shaping Productivity
Remember when a ‘remote’ was just something you lost in the couch cushions? Times have changed. Remote work, once the exception, is now the norm.
And it’s transforming productivity.
Remote work has blurred the lines between home and office, pajamas and suits, and family and colleagues, lunch breaks and board meetings. The home office era, as we lovingly call it, has morphed productivity from a rigid, one-size-fits-all concept to a flexible, customizable beast. It’s also opened up opportunities for a more flexible, personalized approach to getting stuff done.
But what has this meant for productivity?
We’re not just talking about swapping business attire for ‘cozy chic’ attire. It’s not just about having an ideal desk aesthetic with a succulent in the corner or a walking treadmill under and ergonomic chair.
It’s about finding productivity strategies that work for you in the home-office era.
We are here to give you a few strategies that might just do the trick.
- Create a Command Center: Ever thought of having your personal Bat Cave? Now’s the time. Set up your dedicated workspace, with a sprinkle of personality.
- Keep the Team Spirit Alive: Office or home, teamwork makes the dream work. Get those creative juices flowing around a virtual Miro whiteboard. ‘Cause hey, two heads are better than one, right?
- Set Boundaries that Matter: Remember the time you were in a serious meeting and your pet decided to make a cameo? Hilarious, yes, but not quite ideal. Talk to your co-habitants, and set some ground rules. Your work time is your time.
- Over Communicate: When working remotely, err on the side of overcommunication. This means keeping your team updated on your progress, asking questions when in doubt, and regularly checking in to see how your teammates are doing.
- Get Moving: Feel like you’re stuck in a rut? Get those legs moving. Regular exercise can turbocharge your performance. Think of it as a productivity booster shot.
- Take a Breather: No, you’re not a robot. And guess what? That’s fantastic. You need breaks to recharge, so take them.
- Harness the Power of Tools: Got a bunch of tasks? There’s an app for that. Use productivity tools to organize, collaborate, and stay on top of things. Notion, ClickUp, Everhour – they’re like your personal productivity Swiss army knife.
- Stick to a Schedule: Working from home doesn’t mean working all the time. Keep your work hours consistent. Your mind and body will thank you for it.
And remember, not all strategies fit all. Some of us are morning larks, others are night owls. Find your productivity peak and ride that wave.
Transitioning Back to Office: The Productivity Perspective
“Back to office” is a phrase that’s buzzing around a lot these days. The office beckons and with it comes the transition from home-office productivity to a cubicle.
Learning how to keep up the same level of productivity while battling with office distractions and (shudder) those face-to-face meetings that could have been an email.
For some, returning to the office signals a return to ‘normalcy’, to structured days, and to in-person collaboration. For others, it’s a threat to the flexibility and autonomy they enjoyed while working from home.
Companies are experimenting with hybrid models, where employees split their time between home and office. The idea is to offer the best of both worlds: the collaboration of the office and the flexibility of remote work.
The verdict is still out on its impact on productivity.
But one thing’s clear: the future of work is flexible.
So, what is productivity in the context of a knowledge worker? Simply put, it’s about how effectively you can use your knowledge, skills, and abilities to get things done.
But that’s not the whole story. It’s also about creativity, innovation, and value creation. Productivity isn’t just clocking hours or ticking off tasks. It’s about producing quality work and making a real impact.
As remote work takes the center stage, teams are the lifeblood of organizations. But how do you keep your team productive when they’re spread across time zones? Tools like Freedom give teams the power to control their own productivity.
In a survey of Freedom for Teams Premium users, 96% of folks reported being more productive while using Freedom, and 80% found that it helped them become a better team contributors. That’s a stat worth taking to the office.
It’s no secret that distraction is costing your business. But tools like Freedom offer a solution. Users have reported gaining an average of 2.5 hours of productive time every day. Now, isn’t that a stat that makes you want to give Freedom a shot?
A Closer Look at Leading Productivity Trends
As our understanding of team productivity evolves, so do the best practices to increase it.
The landscape of productivity is evolving from time management to energy management, and from multitasking to single-tasking.
One emerging trend is the focus on ‘deep work‘ – dedicating uninterrupted time to demanding tasks. Another is the recognition of the importance of breaks and downtime in maintaining productivity.
Remember when productivity meant chasing after to-do lists? Not anymore. In 2023, boosting productivity is a whole different ball game. It’s about smart work, not hard work.
After all, we’re not robots, right?
The best practices for productivity have seen a major makeover. These days it’s about setting realistic goals, taking regular breaks, maintaining a work-life balance and companies investing in employee wellness. Using AI to revolutionize productivity, making tasks quicker and easier.
The Experts Speak: “What does productivity mean to you?”
Yeah, it’s a great question. And I suppose the way to answer it is what I think productivity is in the highest sense and should be rather than the thing that I’m often, in my writing, I think pushing back against -” productivity culture”, where it means something different.
I think there may be something, in other words that get at it a bit more directly for me, and certainly how I think about it these days. And one of those would be, Creativity, a word that I think gets too narrowly applied to just people writing books or painting or writing songs. But I think that the sense of bringing something new into the world is central to a meaningful idea of productivity.
And then a word that I keep hearing sort of Jungian therapists use, which I trying to make more mainstream, I guess, which is, Generative. This idea that it’s something to do with growth somehow. And I think that’s an incredibly broad idea, “growth”. But there is some sense of growing, of bringing things into the world that matter. And this is obviously to distinguish it from sheer volume approach, where the fact that you’ve got a bunch of things done today, somehow counts.
Obviously, it depends on what the things are. I think that’s the constant risk. And I fall into still today, myself, all the time, that you sort of structure your day and judge your day by whether you can say that you crossed a lot of things off the list, real or metaphorical list without, any concern for whether they were the right things.
The original definition of productivity, I think it comes from industry, where productivity is about the number of things that you produce in a unit of time.
But that doesn’t really apply to information workers. And I think at this point we have been mostly looking at productivity in terms of: “What have I got done”? “Was my time well spent?” And it is very subjective. There are some telemetry data that we can leverage, again, looking at the time people are spending, the time people are focusing. But from an individual perspective, it comes back to, the things that I set out to do, am I getting them done?
I think that, moving to a four-day week does not raise profoundly new ideas about productivity other than to encourage people to decouple their ideas about the relationship between working time and output.
I think for lots of us today, we struggle with the fact that we work in places where, we don’t put our plows down at sunset. There’s no factory whistle that goes off. And there’s always more work that we could be doing.
A little more quality we could be adding to this project, etc. And so working hours become a proxy for both productivity and kind of level of professional commitments, how much we think of it as a calling, whether we are more promotable than the person next to us.
In companies that work four day weeks, that breaks, because the objective no longer is to put in the maximum work in the maximum hours but, to do the same stuff in four days now.
And what becomes the measure of success and professional competence, professionalism, and dedication is: are you able to do that? Are you good enough at your job, thoughtful enough about how you work, skilled enough in your ability to collaborate with other people to cooperate, so that you can help this happen for everybody?
Looking Forward: The Future of Productivity
So, what’s next? How do we gear up for the evolving productivity trends?
Simple. We stay informed, adaptable, and proactive.
While digital tools have made a huge impact, the future of productivity lies in smarter, more integrated technology – think AI, VR, and automation. Now, that might sound a bit ‘out there’, but hey, remember when video calls seemed like a thing of the future?
In the coming years, expect productivity tools to become even more intuitive, predicting our needs and preferences. This might mean AI-driven personal assistants or VR meetings (with the help of Apple Vision Pro) that feel like you’re in the same room.
In conclusion, as we navigate the evolving landscape of productivity in 2023, it’s clear that adaptability and efficiency are our compass and map. We have seen how remote work has transformed the way we operate and how AI is driving us toward a future of seamless productivity.
But at the end of the day, remember that productivity is not a one-size-fits-all approach. It’s about understanding and leveraging your unique work style, using the right tools to support your workflow, and consistently striving for balance in work and life.
Written by author Arlene Texeira